Health & Safety Policy

Scope
The scope of this Policy covers the responsibilities associated with Pointer / PointerFire / JGE Systems OHSMS and applies to all colleagues across the organisation. The full scope of our Management Systems is contained in our Integrated Management System Manual Section 1.2.

Applicability
This policy applies to all colleagues, and any sub-contractors, involved with any activities covered by the above scope.

Unless otherwise stated, the processes, procedures and instructions outlined in this policy must be followed and failure to follow this policy could lead to disciplinary action or removal from our approved sub-contractor list.

Health and Safety Management
Our company has an Occupational Health & Safety Management System (OHSMS) in place which forms part of an Integrated Management System (IMS). The OHSMS follows the international standard ISO 45001 and formally states how we commit to protect the health and safety of personnel and stay legally compliant. All Pointer / PointerFire / JGE Systems activities, colleagues and contractors are covered by the OHSMS and must comply with it.

The company complies with the Health and Safety at Work etc. Act 1974 (and Regulations made under it) to fulfill its legal obligations, and to take appropriate care for the health and safety of its colleagues and sub-contractors.

Health & Safety Legal Compliance and Updates
The company will keep up to date with health & safety legislation and have subscribed for updates from 3rd party update services to ensure we remain compliant with all health & safety legislation. All colleagues should be familiar with current legislation that is applicable to their duties.

We have a Health & Safety Legal Register which details the environmental legislation that is applicable to us and identifies control measures we have in place to meet the legislation. This is reviewed annually or if there are any significant changes.

1.0 Company Obligations
The company provides any information, instructions, training or supervision necessary to ensure all colleagues can perform their job safely.

As part of these obligations the company;

• Provide adequate resources to ensure competent guidance, including information, instruction, training and supervision on health and safety is provided to all workers.
• Provide a safe and healthy environment for all colleagues, visitors and contractors on its premises.
• Provide and maintain plant and systems of work that are, so far as reasonably practicable, safe and without risk to the health of its colleagues or the public where relevant.
• Maintain its workplace in a condition that is, so far as reasonably practicable, safe and without risk to the health of its workers or the public where relevant.
• Maintain proper measures for fire protection and firefighting, and systems of evacuation in an emergency.
• Ensures, so far as is reasonably practicable, the safe use, handling, storage and transport of articles and substances where necessary.
• Establishes and observes operating procedures which protect its colleagues and promotes safe working and efficient operating procedures.
• Carries out periodic risk assessments and health and safety reviews.
• Established a group of colleagues as Health and Safety Champions to consult with and communicate Health and Safety matters with all colleagues and contractors.

A Pointer Leadership Health & Safety Policy Statement is reviewed, agreed and signed annually. This is available on the Pointer Portal (Company APP), Website and upon request.

Appointment and qualifications of First Aiders
The Company will provide adequate first-aid facilities for all its colleagues. Allocated First Aiders are responsible for ensuring that all first-aid arrangements are in place, and that all relevant notices and records are maintained. Where there is no First Aider, the Manager will ensure that the first-aid box is fully stocked, and that relevant notices and records are maintained.

Smoking policy
The Company operates a smoke-free workplace including the use of electronic cigarettes. Certain specified areas outside the building may be specified as acceptable for smoking. This includes company vehicles and customer premises.

2.0 Colleagues/Workers Responsibilities
All colleagues should be aware of this policy procedure and the following;

• Be aware of the Health & Safety Policy and the management systems.
• Be aware of our Objectives and Targets.
• Report any issues related to Health & Safety to your Line Manager.
• Come forward with any suggestions for improvements to health & safety in the workplace.
• Report any incidents and near misses related to health & safety.

Working Practices
The following must be followed and adhered to by all colleagues;

• Must not operate any equipment unless trained and authorised to do so.
• Must not remove any guarding from equipment used or deviate from your authorised usage of the equipment.
• Must report immediately any equipment defect and never attempt to repair.
• Must undertake all duties as instructed and never take short cuts.
• Hazard / Warning Signs & Notice.
• Must comply with all hazard / warning signs and notices displayed on the premises.

Working Conditions / Environment

• Must make proper use of all equipment and facilities provided to control working conditions and working environment.
• Must ensure work areas are kept clear and tidy.
• Must dispose of waste / scrap in the appropriate areas and bins provided.
• Must report any spills or safety issues immediately.
• Protective Clothing & Equipment
• Must wear protective equipment where required.
• Must only wear protective equipment that has been issued to you.
• Must never damage or use damaged PPE equipment.
• Report any damaged to protective equipment and get replacements.
• Must never obstruct any fire escape route, fire equipment or doors with equipment.

Accidents and Near Misses

• Must see the first-aider for any injury, irrespective of how minor, and ensure details are entered into the site accident book and report the incident using the Pointer Portal.
• Must report any incident in which damage is caused to property.
• All near-misses, any incident that could have led to damage or injury, must be reported using the Pointer Portal.
  Health
• Must report any medical condition that could affect the safety of yourself or others.
• Must not become involved with horseplay, or practical jokes.
• Must follow all rules pertaining to no smoking areas.

Breach of Requirements
If any worker is found to have breached these requirements, they may be subject to Pointer / PointerFire / JGE Systems disciplinary procedure.

3.0 Health and Safety Procedures
Health and safety incident reporting Incidents must be reported when any colleague, visitor or contractor experiences an accident, near miss or dangerous occurrence on the company’s premises.

Definitions of Accident and Near Miss

• Accident: An unplanned event which causes injury to persons, damage to property or a combination of both.
• Near miss: An unplanned event which does not cause injury or damage, but could do so.

Accident / Incident Reporting
In the event of an accident or incident (including near misses) that is not reportable to RIDDOR, the Compliance Manager, or delegated person, will carry out an investigation immediately and gather all associated evidence.

All accidents, incidents and near misses will be documented using the Pointer Portal and will be reviewed by the Compliance Manager. Any corrective action or additional controls will be implemented to prevent reoccurrence. Any actions required will be logged on the Issues Register and the outcome of any investigation or any updated procedures will be communicated to all relevant workers.

In the event of a serious accident or dangerous occurrence reportable to RIDDOR, the Compliance Manager will carry out a comprehensive accident investigation immediately using the accident report form on the Pointer Portal.

The results of the investigation will be used to help identify any underlying deficiencies, possible contributing factors and necessary corrective actions.

Reportable accidents and dangerous occurrences which are identified in the RIDDOR Regulations will be reported at: http://www.hse.gov.uk/riddor/ by the Compliance Manager.

Accident / Incident Investigation and Review
Wherever possible all near-misses, incidents or accidents should be reviewed to try and establish any causation factors and root cause with the aim of preventing such issues happening again in the future.

The investigation should involve all relevant personnel and interested parties whose input should be sought.

In the event of an incident (or near miss) of any degree, minor or major, all associated Risk Assessments and methods of work will be examined. Improvements made to these documents will be recorded and approved by the Compliance Manager or the Internal Health and Safety Expert (Grad IOSH).

All accident / incident (and near miss) investigation information will be kept for a minimum period of three years. All information will be collated and summarised to provide relevant data for the next Management Review.

Visitors and Contractors
Visitors and contractors must be accompanied at all times, unless otherwise agreed. They are expected to abide by our rules regarding health and safety, which includes taking reasonable care for their own health, safety and welfare and that of any other person who may be affected by their acts or omissions at work.

Visitors and contractors should be informed by their host that:

• They should report any hazards spotted to their host immediately.
• They should observe all signs and instructions regarding health and safety.
• They should not operate any machinery or vehicle unless authorised to do so.
• All accidents or incidents, however minor, occurring on the premises must be reported.

Safety Information is provided to the visitor / contractor on arrival of our site.

Lone working and protection from violence
If you unavoidably have to work alone, or if a situation could pose a threat to you, your Manager will discuss arrangements for maximising your safety with you. These arrangements vary, depending on the circumstances, but may involve:

• Keeping the door locked at all times.
• Not allowing access to anyone you don’t know, or anyone who does not have a pre-arranged appointment.
• Making you fully aware of emergency measures, e.g. in the event of fire.
• Checking that you have no medical condition which means that it is unsuitable for you to work alone.
• Identifying potentially threatening situations in advance so that the risks can be minimised.
• Giving you telephone numbers to contact in an emergency.
• Maintaining regular contact with you.
• Ensuring that you have access to the first aid kit.

Pregnant workers
If a colleague formally informs the Company that they are pregnant a New and Expectant Mothers assessment will be completed, and any necessary reasonable adjustments will be implemented to accommodate maternity at work. If you are pregnant, you must not lift, push or pull any heavy objects or undertake any strenuous activities that could lead to harm.

Safe Use and Management of PPE
The company has a duty to ensure the workplace is safe and to encourage people to work safely and responsibly. Even after a full risk assessment and where engineering controls and safe systems of work have been applied, some hazards might remain. In cases where all other safety options have been explored and the potential to be harmed still remains, the company will issue PPE.

All colleagues required to use PPE as part of their job, will be provided with the required training in safe use and maintenance of their PPE.

Selection and use of PPE
All PPE used by the company is CE marked in accordance with the Personal Protective Equipment Regulations. The PPE will be selected based on the size, fit and weight of the colleague. Where possible the colleague will be consulted when choosing PPE.